Assistant Finance Officer

Location: 
Oliver Springs

The Town of Oliver Springs is seeking applications and resumes for the position of Assistant Finance Officer. The Assistant Finance Officer’s Schedule is generally 8:00 a.m. - 4:30 p.m., Monday - Friday and may involve overtime which could include evenings, weekends and holidays.  

 An online application is available on the city website at http://oliversprings-tn.gov/FormCenter/Employment-Applications-5/Street-Water-Sewer-Application-38  , if applying online, please email all supporting documentation to Thomas McCormick/ City Manager at oscitymanager@comcast.net the Town will continue receiving applications for this position until filled.  Any questions about applying can be directed to Thomas McCormick/ City Manager at oscitymanager@comcast.net or 865-435-7722.

 The Assistant Finance Officer position works in a team environment providing a variety of administrative support services and is primarily responsible for the collection and recording of all payments made to the city for, property and business taxes, court fines and miscellaneous receipts.   The employee is accountable for the funds they collect.  Employee performs the duties of Deputy Clerk of the Municipal Court in compliance with state laws and regulations and city ordinances as directed by the Municipal Court Judge and the Court Clerk/ Finance Director.  The employee will operate a computer, typewriter, fax machine, validating machine, adding machine, copier and other modern office equipment.

 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions 

  • Comply with city policies for billing and collection, property tax billing and collection and Municipal Court;
  • Professionally answer phones; direct calls and take messages;
  • Professionally and courteously represent the city to customers, the public and co-workers; in person, in writing, by telephone or email;

Provide training and assistance to other employees and departments as assigned

Accurately and completely process the following, other related duties may be assigned:

 PAYMENTS AND COLLECTIONS for CITY SERVICES:

  • Receive and enter payments made to the city;
  • Balance cash drawers and process payment/receipting reports daily;
  • Deliver deposits to banks as assigned;
  • Pursue collections of delinquent property taxes, monitor payment schedules and handle follow-up;
  • Research accounts, complete reports and process for collections and write-offs;
  • Provide back up for Utility Billing as needed;

COURT & TRAFFIC CLASS DUTIES:

  • Record and document all steps in the judicial procedure as needed;
  • Enter and process citations from court cases;
  • File tickets, set-up and maintain recording equipment for court, print payment receipts as disposition is handed down by City Judge, and set dates for traffic class as needed;
  • Receipt all monies and dispositions into computer system upon completion of court;
  • Mail “failure-to-appear” letters to defendants that miss court dates;
  • Prepare required reports for regulatory agencies.

QUALIFICATION REQUIREMENTS:    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

  • Ability to become certified in the following areas within 90 days of assuming the position:
  • Security Awareness Training through Criminal Justice Information Services
  • Knowledge of the application of accounting principles, emphasis on municipal finance preferred;
  • Knowledge of principles and processes and strong skills in providing quality customer service;
  • Knowledge of administrative, office and clerical procedures and systems;
  • Ability to learn and accurately use applicable, in-house computer programs/software;
  • Ability to professionally deal with customer complaints and escalating situations;
  • Intermediate to advanced skills in the use of Microsoft Office Suite;
  • Skilled active listener with ability to read with understanding and speak and write clearly and effectively;
  • Self-motivated and able to work in a team environment and independently with minimal supervision;
  • Must pass a post-offer, pre-employment physical examination, drug test and background check;
  • Regular and predictable attendance is essential to the successful completion of the job;

EDUCATION and/or EXPERIENCE: 

  • High school diploma or GED, course work in business, accounting and/or finance preferred;
  • Experience in a modern office using Microsoft Office Suite, a 10 key calculator and performing data entry and receipt of cash -- Cashier or Bank Teller experience is preferred;
  • Experience in accounting, accounts payable, and/or accounts receivable;
  • Must have an excellent work and attendance record

 Complete an online application at the Town of Oliver Springs web site.

http://oliversprings-tn.gov/FormCenter/Employment-Applications-5/Street-Water-Sewer-Application-38

Please fill out an online application and send all supporting documentation including resume with cover letter to: Thomas McCormick/ City Manager at oscitymanager@comcast.net

Or mail to: Thomas McCormick/ City Manager, 717 Main St., Oliver Springs, TN. 37840