Position Title: Purchasing / Contracts Manager
Position Type: Full-time; Exempt
Salary Range: $ 71,855.68- $117,744.38
Anticipated Hiring Range based on qualifications: $85,413.64- $104,069.16
What we offer: Excellent benefit package includes health, dental and vision insurance, life insurance, retirement pension with Tennessee Consolidated Retirement System, Section 457 plan, Roth IRA, and 24- hour access to onsite fully equipped fitness center. Full Time employees accrue paid vacation and sick leave upon hire.
Closing Date: Open until filled.
About This Opportunity:
Performs difficult administrative work planning and directing the purchasing and contracting of City services, supplies, materials and equipment, maintaining files and records, preparing reports, and related work as apparent or assigned. Work is performed under the general direction of the Financial Services Deputy Director. Continuous supervision is exercised over the Purchasing Agent, Warehouse/Inventory Coordinator and Warehouse Inventory Technician.
Essential Functions:
· Manages the process of requisitions for and purchases of goods and/or services for all departments.
· Manages the competitive bid process, formal and informal quotes, and contracts by preparing, advertising, and analyzing bids; makes recommendations regarding awarding to the successful vendor.
· Manages the contract process by evaluating, negotiating, and executing contracts covering a range of transactions on behalf of the City.
· Provides direction and information to City staff with regard to requisitions, product availability, and costs.
· Manages the purchasing process for capital projects and equipment purchase requests.
· Meets with vendors and manufacturers’ representatives, assessing the suitability of their products for use by the City.
· Works with Accounts Payable staff by providing information, documentation, and assistance needed to ensure timely payment and management of receipt and completion of purchase orders.
· Works with City staff and management on a daily basis.
· Prepares a variety of reports, records for audit, and other types of correspondence.
· Manages the sale of surplus equipment on behalf of the City.
· Researches and maintains new sources of supply for goods and services as time permits.
· Creates Council documents and provides information to City management and City Council, as required.
· Provides supervision to and coordinates the work of the Purchasing Agent, Warehouse/Inventory Coordinator, and Warehouse Inventory Technician.
· Coordinates Municipal Center maintenance with the Facilities Manager.
Knowledge, Skills, and Abilities:
· Thorough knowledge of City purchasing policy and other City policies and procedures.
· Comprehensive knowledge of laws, regulations, purchasing methods, contracting, source selection, competitive bidding, negotiation, transportation, quality assurance, contract administration, tracking, and inventory management.
· Thorough knowledge in preparing reports and other types of correspondence.
· Thorough knowledge of various grades and qualities of a variety of materials, supplies and equipment used by the City.
· Comprehensive knowledge in the use of standard office equipment and associated software.
· Ability to write clear and concise contracts and specifications.
· Ability to express ideas clearly and concisely, orally and in writing; ability to write precise specifications and understand technical papers.
· Ability to make arithmetic computations; ability to compute rates, ratios and percentages; ability to understand and apply governmental accounting practices in maintenance of financial records.
· Ability to make fair and ethical decisions as it relates to the job and City as a whole.
· Ability to establish priorities in terms of workflow.
· Ability to establish and maintain effective working relationships with associates, vendors and the general public.
Education and Experience:
· Bachelor's degree with coursework in business, public administration, or related field and considerable experience in purchasing, contracting, marketing, business principles, or equivalent combination of education and experience.
· Related experience in government setting preferred.
Special Requirements:
· Possession of Class D driver’s license valid in the State of Tennessee.
Physical Requirements:
· This work requires frequent exertion of up to 25 pounds of force and occasional exertion of up to 50 pounds of force.
· Work regularly requires hand and finger dexterity to handle or feel objects.
· Frequent standing, walking, sitting, and speaking or hearing are required.
· Work occasionally requires climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling, lifting, and repetitive motions.
· Work requires close vision, distance vision, ability to adjust focus, depth perception, color perception and peripheral vision.
· Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
· Hearing is required to perceive information at normal spoken word levels.
· Work has no exposure to environmental conditions.
· Work is generally in a quiet location (e.g., library, private offices).
· Proficient in Microsoft, specifically Excel and Word.
· Ability to work in a team environment, communicate proficiently with co-workers and management, and be flexible.
How to Apply:
A City of Maryville employment application is required for consideration. Apply online at: https://cityofmaryvilletn.munisselfservice.com/ess/employmentopportunit….
If you require assistance or accommodation in the application process, please contact the ADA Coordinator at adainfo@maryville-tn.gov or 865-273-3430.
City of Maryville is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
