Project Manager, Assistant Town Manager


Nolensville is currently seeking applications for a Project Manager / Assistant Town Manager. Under general administrative direction of the Town Manager, assists the Town Manager in coordinating and directing the activities and operations of all Town departments; oversees and directs assigned programs and functions of the Town , and other areas as assigned; performs responsible and complex administrative work including to direct or conduct special projects; coordinates activities with other Town officials, departments, outside agencies, organizations, and the public; provides responsible and complex staff support to the Town Council and Town Manager; and serves as acting Town Manager as required.

Supervisory Responsibilities:
  • Oversees various staff and teams to ensure collaborative projects are completed in a timely and satisfactory manner.
  • Assumes full management responsibility for assigned functions, services, and activities of the Town; assists the Town Manager in coordinating and directing the activities and operations of all Town departments.
  • Manages the development and implementation of goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures.
  • Establishes, within Town policy, appropriate service and staffing levels for assigned functions; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
  • Assesses and monitors workload, administrative and support systems, and internal reporting relationships for assigned areas of responsibility; identifies opportunities for improvement; direct and implement changes.
  • Plans, directs, and coordinates, through management level staff, the work plan for assigned functions; assigns projects and programmatic areas of responsibility; provides direction and supervision on key projects; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems.
  • Assumes full management responsibility for assigned functions, services, and activities of the Town; assists the Town Manager in coordinating and directing the activities and operations of all Town departments.
  • Manages the development and implementation of goals, objectives, and priorities
  • Participates in the development of Town goals, objectives, policies, and priorities; incorporates community input into goals and objectives for the Town for the Town Manager's and BOC's approval; develops new policies in consultation with the Town Manager; confers with Department Directors and employees regarding significant policy and procedural changes.
  • Coordinates assigned activities with other Town departments and divisions and with outside agencies.
  • Coordinates and participates in providing responsible staff assistance and professional analysis and advice to the Town Manager, BOC, and other Town boards and commissions as assigned; attends BOC meetings and other public meetings to assist or represent the Town Manager.
  • Supervises and/or conducts studies, surveys, and the collection of information on difficult operational and administrative problems; analyzes findings and prepare reports of practical solutions for review.
  • Serves as a resource for department personnel, Town staff, other organizations and the public; coordinates pertinent information, resources and work teams necessary to support a positive and productive environment.
  • Serves as acting Town Manager as required; oversees Town operations in the Town Manager's absence; provides assistance to the BOC.
  • Performs related duties as required.

Knowledge of:

Operations, services, and activities of a municipality.
Advanced principles and practices of public and local government administration.
Principles and practices of public personnel administration
Current social, political, and economic trends and operating characteristics/problems of municipal government.
Principles and practices of program development and administration.
Government, council, and local and state legislative processes.
Principles and practices of fiscal and strategic planning.
Methods of analyzing, evaluating, and modifying administrative procedures.
Principles and practices of municipal finance and budget preparation and administration.
Methods and techniques for goal setting and program evaluation.
Principles of supervision, training, and performance evaluation.
Decision making techniques.
Pertinent federal, state, and local laws, codes, and regulations.
Principles of effective public relations and interrelationships with community groups and agencies, private businesses and firms, and other levels of government.
Methods and techniques of research, statistical analysis, and report presentations.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Required Skills/Abilities:

Provide effective leadership and consultation to department directors, managers, and other Town staff and coordinate a variety of program activities.
Participate in the development and administration of Town-wide goals, objectives, work standards, internal controls, and methods for evaluating achievement and performance levels.
Analyze and define problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Identify and respond to sensitive community, organizational, and Town Council issues, concerns, and needs.
Research, analyze and evaluate new service delivery methods and techniques.
Research, analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
Plan, organize, direct, and coordinate the work of lower level staff.
Select, supervise, train and evaluate staff.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Interpret and apply federal, state and local policies, laws and regulations.
Negotiate and resolve complex issues.
Respond to inquiries or complaints and explain regulations and procedures to the general public, members of the business community, and representative of other agencies and organizations.
Represent the Town Manager to the general public and representatives of other agencies.
Effectively present information to top management, public groups, and/or boards of directors.
Delegate authority and responsibility.
Facilitate group participation and consensus building
Deal constructively with conflict and developing consensus.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience:
  • Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, project management, or a related field required.
  • At least five years of progressively responsible administrative or staff experience in municipal government, including three years of increasingly responsible management experience preferred.
  • Master’s in Public Administration or equivalent preferred and may be in lieu of experience.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 25 pounds at times.